This policy applies to people who apply to work for the ACU.
You may also be interested in the ACU's general privacy notice.
One of our organisation’s values is Respect. We’re committed to openness, fairness, integrity, and transparency in all our work and relationships, and that includes treating your personal data with care.
The ACU will collect and store certain information about you when you apply to work for us. Most information that you provide will be accessed through the recruitment process but some will come from third parties.
The information we will collect, includes:
We collect this information in a variety of ways. For example, through your application form, CV, identity documents, such as your passport, health and criminal record declaration, from general correspondence with you and through interviews and other assessments.
We seek information from third parties such as previous employers and referees and, for staff in applicable roles, information from security clearance checks or criminal records checks permitted by law from the Disclosure and Barring Service (DBS). The ACU will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.
The ACU needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you. In some cases, The ACU will process data to ensure that it is complying with its Legal Obligations, for example, entitlement to work in the UK and Equal Opportunities.
The ACU also has a legitimate interest in processing certain data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the organisation to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide who to offer a job to. The ACU may also need to process data from job applicants to respond to and defend against legal claims.
Some special categories of personal data, such as information about ethnicity, health or medical conditions, is processed for the purposes of equal opportunities monitoring.
Your information will be shared internally - and with external assessors where necessary - for the purposes of the recruitment exercise. This includes members of the HR team, interviewers involved in the recruitment process, and managers in the business area with a vacancy.
If you become a member of staff of the ACU, we will hold your personal data for the duration of your employment or in compliance with statutory retention periods. If your application is unsuccessful, we will hold your information for six months.
The ACU recognises that your personal data belongs to you and we would not wish to use it in ways the law does not allow us to. Under the General Data Protection regulations, you can exercise a variety of rights regarding our use of your data, as follows:
If you would like to exercise any of these rights, please contact Human Resources (firstname.lastname@example.org).
If you believe that the organisation has not complied with your data protection rights, we suggest that you please let us know first. You may complain to the Information Commissioner (see www.ico.org.uk/concerns or email email@example.com), but we hope that we would be able to resolve your concerns without you needing to take this step.
You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, the organisation may not be able to process your application properly or at all.
You are under no obligation to provide information for equal opportunities monitoring purposes and there are no consequences for your application if you choose not to provide such information.
For more information on how we process staff data, please contact the Human Resources team (firstname.lastname@example.org) to request a copy of the privacy notice for staff, workers and contractor.