Visa information

Delegates are responsible for organising and paying for their own visa to visit Canada, if required.

The Government of Canada has specific requirements for visitors to Canada, and delegates to the ACU HR in HE Community Conference may require a visa or other travel document, such as an Electronic Travel Authorization (eTA) to enter the country.

All prospective attendees must check the Government of Canada’s website to determine what is required to attend the conference. 

It is recommended you apply as early as possible to ensure you receive the necessary travel documents well in advance of the conference.

Any costs associated with obtaining a visa, or other travel documents, required to travel to attend the conference are the responsibility of the participant.

Letter of invitation

You may also require a Letter of invitation in order to obtain a visa or other travel documents.

Letters of invitation can only be sent to individuals who have already registered for the conference. However, this letter does not imply any financial support towards expenses for attending the event, such as registration, travel and hotel accommodation.

How to obtain a letter of invitation 

  • Complete your registration.
  • Upon registration completion, you will receive an email confirming your registration to the conference
  • Send an email to and provide the following information:
    • Your registration confirmation
    • Your complete name (as appears on your passport)
    • Date of birth
    • Your company/institution name and your title/position
    • Your complete address and telephone number (both work and home)
    • The dates you intend to arrive and leave Canada

Once this complete information is received, the University of Waterloo (the conference co-organiser and host) will provide a letter of invitation within five working days to attend the event at the University of Waterloo, Ontario, Canada.

Please note that under no circumstances can an invitation letter be issued to those who have not paid their registration fees in full.

Requests with incomplete information will not be processed.

Should you have any queries, please contact:

In collaboration with

University of Waterloo, Canada

Sponsored by logo

Gallagher logo

Workday logo

PwC Canada

HR in HE Community

Contact the organisers